Policies and Terms

Notice of Privacy Practices

This Notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Effective date: September 10, 2020. Last updated: March 8, 2026

This Notice of Privacy Practices describes how medical information about You may be used and disclosed and how You can get access to this information. Please review it carefully.

Everest Health Partners, LLC ("Everest Health Partners," "We," "Us," or "Our") is required by law to maintain the privacy of Your protected health information ("PHI"), to provide You with notice of Our legal duties and privacy practices with respect to Your PHI, and to notify You following a breach of unsecured PHI when required by law.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Notice of Privacy Practices:

You means the individual who is the patient, or the patient's personal representative, as applicable.

Company (referred to as either "the Company", "We", "Us" or "Our" in this Notice) refers to Everest Health Partners, LLC .

Protected Health Information (PHI) means individually identifiable health information maintained or transmitted by Us in any form or medium, as protected by applicable law.

Treatment means the provision, coordination, or management of Your healthcare and related services.

Payment means activities undertaken to obtain or provide reimbursement for healthcare services provided to You.

Healthcare Operations means certain administrative, financial, legal, quality assessment, and improvement activities necessary to run Our practice.

Business Associate means a person or entity that performs certain functions or activities on Our behalf and that may have access to PHI.

How We May Use and Disclose Your Protected Health Information

We may use and disclose Your PHI for purposes of treatment, payment, and healthcare operations. The following categories describe different ways that We may use and disclose Your PHI.

Treatment

We may use and disclose Your PHI to provide, coordinate, or manage Your healthcare and related services. For example, We may share information with physicians, nurses, medical assistants, laboratories, pharmacies, specialists, imaging centers, consultants, or other healthcare providers involved in Your care.

Payment

We may use and disclose Your PHI to bill and collect payment for services We provide to You. For example, We may use Your information to issue invoices, process payments, determine eligibility for benefits, or coordinate payment-related matters.

Healthcare Operations

We may use and disclose Your PHI for Our healthcare operations. These uses and disclosures are necessary to run Our practice and help ensure that Our patients receive quality care. For example, We may use PHI for quality improvement activities, staff training, credentialing, licensing, legal compliance, auditing, and business management.

Care Coordination

We may use and disclose Your PHI to coordinate services with outside providers and professionals involved in Your care, including primary care providers, specialists, laboratories, pharmacies, imaging facilities, health coaches, and wellness professionals, as permitted by law.

Appointment Reminders and Health-Related Communications

We may use Your PHI to contact You with appointment reminders, follow-up communications, information about treatment alternatives, care recommendations, wellness opportunities, or other health-related benefits and services that may be of interest to You.

Electronic Communications

We may communicate with You by phone, voicemail, email, text message, patient portal, or other electronic means regarding scheduling, billing, treatment coordination, lab results, or other healthcare-related matters. While We take reasonable steps to protect Your information, some methods of electronic communication may carry inherent security risks.

Business Associates

We may disclose Your PHI to third-party service providers, known as Business Associates, who perform functions on Our behalf, such as billing, payment processing, technology services, data hosting, transcription, legal services, consulting, or accreditation support. These parties are required by law and contract to protect the privacy and security of Your PHI.

Individuals Involved in Your Care or Payment for Your Care

We may disclose relevant PHI to a family member, friend, caregiver, or other person involved in Your care or payment for Your care when appropriate, unless You object or applicable law requires otherwise.

As Required by Law

We may use or disclose Your PHI when required to do so by federal, state, or local law.

Public Health Activities

We may disclose Your PHI for public health activities, including reporting disease, injury, birth, death, abuse, neglect, adverse events, or product recalls, when authorized or required by law.

Health Oversight Activities

We may disclose Your PHI to health oversight agencies for activities authorized by law, such as audits, investigations, inspections, licensure, and regulatory enforcement.

Judicial and Administrative Proceedings

We may disclose Your PHI in response to a court order, subpoena, discovery request, or other lawful process, subject to applicable legal requirements.

Law Enforcement

We may disclose Your PHI to law enforcement officials when required or permitted by law.

Serious Threat to Health or Safety

We may use or disclose Your PHI when necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public, when permitted by law.

Research

We may use or disclose Your PHI for research purposes when approved by an appropriate review process or when otherwise permitted by law. In some cases, We will ask for Your written authorization.

Organized Healthcare and Specialized Government Functions

We may disclose PHI for specialized government functions, workers' compensation, coroner or medical examiner purposes, organ donation, military and veterans activities, or national security purposes, when authorized or required by law.

Uses and Disclosures Requiring Your Written Authorization

For uses and disclosures not otherwise described in this Notice, We will obtain Your written authorization when required by law. Most uses and disclosures of psychotherapy notes, most uses and disclosures of PHI for marketing purposes, and any sale of PHI require Your written authorization unless an exception applies. You may revoke an authorization in writing at any time, except to the extent We have already acted in reliance on it.

Your Rights Regarding Your Protected Health Information

You have the following rights regarding Your PHI:

  • Right to Inspect and Copy: You have the right to inspect and obtain a copy of certain PHI that We maintain about You, subject to limited exceptions permitted by law.
  • Right to Request an Amendment: If You believe that information We maintain about You is incorrect or incomplete, You may request that We amend it.
  • Right to an Accounting of Disclosures: You have the right to request a list of certain disclosures We have made of Your PHI.
  • Right to Request Restrictions: You have the right to request restrictions on certain uses or disclosures of Your PHI. We are not required to agree to every requested restriction, except where required by law.
  • Right to Request Confidential Communications: You have the right to request that We communicate with You in a certain way or at a certain location.
  • Right to a Paper Copy of This Notice: You have the right to receive a paper copy of this Notice at any time, even if You have agreed to receive it electronically.
  • Right to Be Notified of a Breach: You have the right to be notified if there is a breach of Your unsecured PHI when notification is required by law.
  • Right to File a Complaint: If You believe Your privacy rights have been violated, You may file a complaint with Us or with the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.

Our Responsibilities

We are required by law to:

  • Maintain the privacy and security of Your PHI.
  • Provide You with this Notice of Our legal duties and privacy practices.
  • Abide by the terms of the Notice currently in effect.
  • Notify You if a breach occurs that may have compromised the privacy or security of Your information, when required by law.

Changes to This Notice

We reserve the right to change this Notice and to make the revised or changed Notice effective for PHI We already have about You as well as any information We receive in the future. Any revised Notice will be posted on Our website and will be available upon request.

Complaints

If You believe Your privacy rights have been violated, You may file a complaint with Everest Health Partners or with the U.S. Department of Health and Human Services. You will not be penalized or retaliated against for filing a complaint.

Contact Information

If You have any questions about this Notice or would like to exercise any of Your rights, please contact Us at:

Everest Health Partners, LLC
8065 Leesburg Pike, Suite 100
Vienna, VA 22182

Phone: 866-383-7888
Email: info@goeverest.com